Completely secure information exchange
Restricting incoming messages
Your ex-boyfriend wrote your e-mail address all over the neighborhood and now every jerk out there is sending you messages. You don't want to have to go through all those messages every time you log-in; you only want to read messages from a few specific people.
You don't want to receive messages from just anybody who happens to know your e-mail address; you would like to have control over your mailbox and decide whether messages will be let in or rejected according to your own criteria. You would like to be able to change your criteria whenever you feel want to and in short, be the master of your mailbox.
Safe-mail's Mail Control function enables you to do just that.
Defining who can send you messages:
Click the Security button at the top of the screen.
Click the Mail Security tab.
Scroll down to Incoming messages.
If you don't want to receive messages from outside the secure environment, check the "accept only messages of secure origin" option.
If you want to receive messages of secure origin from certain addresses only, check the "accept only messages from the following users:" option.
Fill in the user names (separate names with spaces or commas).
If you want to receive messages from users who have been authenticated by certain people, fill in the names of the people whose authentication you trust (separate names with spaces or commas).
Go to your Mailbox.
Click Mail Settings.
In the Blocked users section fill in the list of addresses you want to block separated by spaces or commas.
Click the Update button.
You can also block unwanted messages by clicking the Block Sender button from within the message. The sender's address will automatically be displayed in your "Blocked" list in your Mail Settings. When someone who is blocked by you sends you a message, he or she gets a notice that the message has been blocked.
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Private and secure bulletin board
You are a department manager in a bank and you need to discuss bank policies with other managers on a regular basis. You want a message board that will enable you to post messages to the whole group and receive comments. You want the message board to be exclusive to your group so that nobody from outside the group (especially the customer who has been asking you about your leather coats since July) can read or post messages. It will be a message board dedicated to internal use. Providing that all the group members use the Safe-mail secure system, you can use the Message Board function to achieve your goal.
Click the MSG Boards button at the top of the screen.
Click the Create Board button to create a new message board.
Fill in the name of the message board, its description, and other general information.
Next to "Readers" check the "Restrict reader access to the following list of users" option.
Fill in the user names of the people in your closed group who will be able to read messages that are posted on the message board.
Fill in the names of users whose authentication you trust, so that anybody they authenticate will be able to read messages that are posted on the message board.
Next to "Writers" check the "Restrict writing access to the following list of users" option.
Fill in the user names of the people in your group who will be able to post messages.
Fill in the names of users whose authentication you trust, so that anybody they authenticate will be able to post messages.
Click the Create button to complete your setup. You can change your definitions anytime by clicking the message board name and clicking the settings tab.
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Verifying the identity of the sender
You are a department manager in a bank and you belong to a group of managers who communicate bank policies with each other on a regular basis. You receive a message bearing the name of a person who has not belonged to this group until now. Because you are dealing with highly confidential material you are allowed to exchange messages ONLY with people authenticated by the bank manager. Should you exchange information with the sender?
Safe-mail can give you the answer.
Click the subject to open the message. Above the text there is a box specifying information about the message.
Click Show Authentication.
If you see "Authentication: Bank Managers Name" then this person was authenticated to become a part of your closed group.
If you click the authenticator's name you will be able to see more information about the Authentication certificate given to that person.
The authentication tool enables you to verify the identity of the sender as a group member.
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